Submitting Expenses
- complete the Reimbursement request template.
- if expenses include hardware or software, be sure to check the appropriate box in the template
- if USD conversion is needed, please do the USD conversion via Google, so the conversion rate is accurate as of the time of the email
- Include a screenshot of the exchange rate
- PM must contain the receipt for the expense (photo, pdf, whatever works)
- when feasible, expenses within a month should be combined into a single PM.
- PMs only support a single currency. If you have receipts in multiple currencies, please submit 1 PM per currency
- approved expenses will not receive a reply because managers don’t receive the PMs (approvals happen via bill.com). If an expense is not approved, you will be contacted by a manager
- If you are Canadian
- Expenses must be submitted by the date @carmella_schaefer tells you every month. It is typically 11-12 business days before the pay date. (Pay dates are the last Friday of the month.)
- Otherwise
- Expenses must be submitted at least 5 business days before pay date.
If you do not submit expenses this way, we reserve the right to lose track of them!
Approving Expenses
Reply to the PM with “approved”.
I accept this policy